Vouchers in Tally Prime: Types, Shortcut Keys & Entry Guide

Introduction

Tally Prime mein Voucher ka use Business ke Financial Transactions ko Record karne ke liye kiya jata hai.

Business mein daily bahut tarah ke transactions hote hain, jaise:

Cash receive karna
Cash payment karna
Bank se payment karna
Customer se Amount Receive karna
Supplier ko Payment karna
Goods purchase karna
Goods sell karna
Journal adjustment karna
Debit Note aur Credit Note banana

In Transactions ko Tally Prime mein Record karne ke liye different types ke Vouchers use kiye jate hain.

Is Article mein hum simple language mein samjhenge ki Voucher kya hota hai, Tally Prime mein Voucher ke types kya hain, kaunsa Voucher kab use karna hai, important shortcut keys kya hain,n aur practical examples ke saath entries kaise record karte hain.

Voucher Kya Hota Hai?

Voucher ek Accounting Document/entry type hai jiska use business transaction ko Tally Prime mein Record karne ke liye kiya jata hai.

Simple words mein:

Business mein jo Transaction hota hai, usko Tally Prime mein record karne ke liye appropriate Voucher use kiya jata hai.

Example

Business ne office rent ₹20,000 cash mein pay kiya.

Is transaction ko record karne ke liye:

Payment Voucher use kiya jayega.

Tally Prime Mein Voucher Ki Importance

Voucher Accounting ka basic part hai.

Voucher ki help se:

Business transactions record hote hain.
Cash aur bank transactions maintain hote hain.
Sales aur purchase record hote hain.
Customer aur supplier transactions maintain hote hain.
GST-related transactions record kiye ja sakte hain.
Journal adjustments record kiye ja sakte hain.
Financial reports prepare karne mein help milti hai.

Tally Prime Mein Main Voucher Types

Tally Prime mein commonly used accounting vouchers hain:

Contra Voucher
Payment Voucher
Receipt Voucher
Journal Voucher
Sales Voucher
Purchase Voucher
Credit Note
Debit Note

Iske alawa Tally Prime mein inventory aur order-related voucher types bhi available hote hain, jo business ki requirement ke according use kiye ja sakte hain.

Contra Voucher

Contra Voucher ka use mainly Cash aur Bank ke beech ya Cash/Bank ke internal transfer ko record karne ke liye hota hai.

Shortcut Key

Example 1 – Cash Deposit into Bank

Business ne Cash ₹50,000 bank mein deposit kiya.

Entry:

Bank A/c       Dr. ₹50,000
      To Cash A/c       ₹50,000

Yahan:

Debit: Bank

Credit: Cash

alt="Cash Withdrawal from Bank Contra Voucher"

Example 2 – Cash Withdrawal from Bank

Business ne SBI Bank se ₹20,000 cash withdraw kiya.

Entry:

Cash A/c       Dr. ₹20,000
      To SBI Bank A/c       ₹20,000

Contra Voucher Kab Use Karein?

Cash to Bank
Bank to Cash
Bank to Bank transfer
Cash/Bank ke internal transfer

Note: Kisi customer ko payment ya supplier ko payment karne ke liye Contra Voucher use nahi karna chahiye. Uske liye appropriate Payment/Receipt Voucher use karein.

Payment Voucher

Payment Voucher ka use jab Business kisi person, supplier ya expense ke liye Payment karta hai, tab kiya jata hai.

Shortcut Key

Example – Office Rent Payment

Business ne office rent ₹20,000 cash mein pay kiya.

Entry:

Office Rent A/c       Dr. ₹20,000
      To Cash A/c              ₹20,000

Tally Prime Entry

F5 – Payment

Particulars:

Office Rent → ₹20,000

Credit:

Cash → ₹20,000

Supplier Payment Example

Business ne Arman Trader ko ₹30,000 bank se payment kiya.

Entry:

Arman Trader  A/c       Dr. ₹30,000
      To Bank A/c                ₹30,000

Yahan:

Debit: Arman Trader

Credit: Bank

Is transaction ke liye Payment Voucher use kiya jayega.

Receipt Voucher

Receipt Voucher ka use jab business ko cash ya bank mein money receive hoti hai, tab kiya jata hai.

Shortcut Key

Example – Customer Payment Received

Arman Traders se ₹25,000 bank mein receive hue.

Entry:

Bank A/c             Dr. ₹25,000
      To Arman Traders A/c       ₹25,000

Tally Prime Entry

F6 – Receipt

Debit:

Bank → ₹25,000

Credit:

Armanl Traders → ₹25,000

Other Income Receipt Example

Business ko commission ₹5,000 receive hua.

Agar amount bank mein receive hua:

Bank A/c              Dr. ₹5,000
      To Commission Received A/c    ₹5,000

Iske liye Receipt Voucher use kiya ja sakta hai.

Journal Voucher

Journal Voucher ka use mainly Adjustment aur Accounting Entries ke liye hota hai, jahan Direct Cash/bank movement nahi hota ya Journal adjustment required hota hai.

Shortcut Key

Example – Depreciation

Computer par ₹10,000 depreciation record karna hai.

Entry:

Depreciation A/c       Dr. ₹10,000
      To Accumulated Depreciation / Asset A/c     ₹10,000

Actual accounting treatment business ki accounting policy ke according maintain kiya jana chahiye.

Journal Voucher Ke Common Uses

Depreciation
Outstanding expenses
Prepaid expenses
Accrued income
Provision entries
Adjustment entries
Rectification entries

Sales Voucher

Sales Voucher ka use goods ya services ki sales record karne ke liye hota hai.

Shortcut Key

Example – Credit Sale

Business ne Arman Traders ko ₹10,000 ke Goods credit par sell kiye.

Basic accounting effect:

Arman Traders A/c      Dr. ₹10,000
      To Sales A/c             ₹10,000

Agar GST applicable hai, to GST amount bhi applicable tax configuration ke according record hoga.

GST Example

Goods Value = ₹10,000

CGST @ 9% = ₹900

SGST @ 9% = ₹900

Total Invoice = ₹11,800

Basic accounting effect:

Arman Traders A/c       Dr. ₹11,800
      To Sales A/c              ₹10,000
      To Output CGST A/c           ₹900
      To Output SGST A/c           ₹900

Cash Sales Example

Business ne goods ₹5,000 ke cash mein sell kiye.

Basic entry:

Cash A/c        Dr. ₹5,000
      To Sales A/c        ₹5,000

GST applicable hone par relevant tax amount bhi transaction mein include hoga.

Purchase Voucher

Purchase Voucher ka use goods ya services ki purchase record karne ke liye kiya jata hai.

Shortcut Key

Example – Credit Purchase

Business ne ABC Suppliers se ₹10,000 ke goods purchase kiye.

Basic entry:

Purchase A/c           Dr. ₹10,000
      To ABC Suppliers A/c       ₹10,000

GST applicable hone par Input GST ledgers bhi use honge.

GST Purchase Example

Purchase Value = ₹10,000

CGST @ 9% = ₹900

SGST @ 9% = ₹900

Total Invoice Value = ₹11,800

Basic accounting effect:

Purchase A/c           Dr. ₹10,000
Input CGST A/c         Dr. ₹900
Input SGST A/c         Dr. ₹900
      To ABC Suppliers A/c      ₹11,800

Tally Prime Particulars

Agar Item Invoice mode use kar rahe hain, to Particulars mein applicable Stock Item select kiya ja sakta hai.

Agar Accounting Invoice mode use kar rahe hain, to applicable Purchase Ledger select kiya ja sakta hai.

GST calculation business ke configured tax details ke according hogi.

Credit Note

Credit Note ka use generally Sales Return ya Customer ke Account mein Reduction/credit Adjustment ke liye kiya jata hai.

Shortcut Key

Ctrl + F8

Example – Sales Return

Business ne Arman Traders ko ₹5,000 ka Goods sell kiya tha.

Customer ne ₹1,000 ka goods return kar diya.

Appropriate Credit Note transaction ke through sales return record kiya ja sakta hai.

Basic accounting effect:

Sales Return A/c       Dr. ₹1,000
      To  Arman Traders A/c      ₹1,000

GST applicable hone par corresponding tax adjustment bhi applicable rules aur configuration ke according record kiya jata hai.

Debit Note

Debit Note ka use generally purchase return ya supplier ke account mein debit adjustment ke liye kiya jata hai.

Shortcut Key

Ctrl + F9

Example – Purchase Return

Business ne ABC Suppliers se goods purchase kiye the.

₹2,000 ke goods supplier ko return kar diye.

Basic accounting effect:

ABC Suppliers A/c       Dr. ₹2,000
      To Purchase Return A/c     ₹2,000

GST applicable hone par corresponding tax adjustment applicable rules ke according record kiya jata hai.

Purchase Return Aur Sales Return

Simple way mein yaad rakhein:

Sales Return

Customer se goods wapas aaye

→ Credit Note

Purchase Return

Supplier ko goods wapas bheje

→ Debit Note

Voucher Selection Ka Easy Formula

Transaction	Voucher
Cash → Bank	Contra
Bank → Cash	Contra
Expense Payment	Payment
Supplier Payment	Payment
Customer se Money Receive	Receipt
Other Income Receive	Receipt
Adjustment Entry	Journal
Goods/Services Sale	Sales
Goods/Services Purchase	Purchase
Sales Return	Credit Note
Purchase Return	Debit Note

Tally Prime Voucher Shortcut Keys

Common voucher shortcuts:

Voucher	Shortcut
Contra	F4
Payment	F5
Receipt	F6
Journal	F7
Sales	F8
Purchase	F9
Credit Note	Ctrl + F8
Debit Note	Ctrl + F9

Shortcut availability/behavior Current Tally Prime version aur screen context ke according check ki ja sakti hai.

Voucher Entry Ka General Process

Tally Prime mein Voucher entry karne ka basic process:

Gateway of Tally → Vouchers

Ab required voucher select karein.

Example:

Payment ke liye:

Receipt ke liye:

Purchase ke liye:

Sales ke liye:

Uske baad:

Date check karein.
Party/Ledger select karein.
Particulars enter karein.
Amount enter karein.
GST details, where applicable, check karein.
Narration enter karein.
Entry verify karein.
Voucher save karein.

Voucher Date

Voucher entry karte waqt Date bahut important hoti hai.

Example:

Agar Rent payment 5 September ko hua hai, to Voucher ki Date Actual Transaction Date ke according enter karni chahiye.

Wrong date se reports aur Period-wise Accounting affected ho sakti hai.

Voucher Number

Tally Prime mein vouchers ki numbering settings business requirement ke according configure ki ja sakti hain.

Example:

Payment Voucher:

Payment No. 1
Payment No. 2
Payment No. 3

Voucher numbering ko regularly check karna useful hai.

Narration Kya Hota Hai?

Narration Mein Transaction ke baare mein Short Description likhi jati hai.

Example:

Payment ₹20,000:

Narration:
“Office rent paid for September.”

Customer receipt:

Narration:
“Amount received from Rahul Traders against outstanding invoice.”

Narration future reference ke liye useful hoti hai.

Practical Example – Payment Voucher

Transaction

Office rent ₹20,000 cash mein pay kiya.

Voucher

Payment – F5

Entry

Office Rent A/c       Dr. ₹20,000
      To Cash A/c              ₹20,000

Narration

Being office rent paid in cash.

alt="Practical Example – Payment Voucher"

Practical Example – Receipt Voucher

Transaction

Rahul Traders se ₹25,000 receive hue.

Voucher

Receipt – F6

Entry

Cash/Bank A/c          Dr. ₹25,000
      To Rahul Traders A/c      ₹25,000

Narration

Being amount received from Rahul Traders.

Practical Example – Contra Voucher

Transaction

Cash ₹50,000 bank mein deposit kiya.

Voucher

Contra – F4

Entry

Bank A/c       Dr. ₹50,000
      To Cash A/c       ₹50,000

Narration

Being cash deposited into the bank.

Practical Example – Sales Voucher

Transaction

Rahul Traders ko ₹10,000 goods credit par sell kiye.

Voucher

Sales – F8

Basic Entry

Rahul Traders A/c      Dr. ₹10,000
      To Sales A/c             ₹10,000

GST applicable hone par tax ledgers/configuration ke according GST amount add hoga.

Practical Example – Purchase Voucher

Transaction

ABC Suppliers se ₹10,000 goods credit par purchase kiye.

Voucher

Purchase – F9

Basic Entry

Purchase A/c           Dr. ₹10,000
      To ABC Suppliers A/c      ₹10,000

GST applicable hone par Input GST amount bhi applicable configuration ke according record hoga.

Voucher Entry Mein Common Mistakes

Beginners voucher entry karte waqt kuch common mistakes kar sakte hain.

1. Wrong Voucher Select Karna

Supplier ko payment karte waqt Receipt Voucher use kar dena.

2. Wrong Ledger Select Karna

Customer ki jagah kisi doosre customer ka ledger select karna.

3. Wrong Amount

Invoice amount galat enter karna.

4. Wrong Date

Transaction date ke badle wrong date enter karna.

5. GST Details Check Na Karna

GST transaction mein applicable tax details verify na karna.

6. Narration Skip Karna

Important transactions mein proper narration na likhna.

7. Cash/Bank Confusion

Cash payment aur bank payment mein wrong ledger select karna.

Voucher Entry Se Pehle Kya Check Karein?

Voucher save karne se pehle check karein:

Date correct hai?
Voucher type correct hai?
Party correct hai?
Ledger correct hai?
Amount correct hai?
GST applicable hai?
Tax details correct hain?
Narration clear hai?
Debit/Credit effect correct hai?

Voucher Aur Ledger Ka Relationship

Voucher aur Ledger ek-doosre se connected hain.

Ledger account maintain karta hai.

Voucher transaction record karta hai.

Example:

Arman Traders ek Ledger hai.

Jab Arman Traders se payment receive hoti hai:

Receipt Voucher use hoga.

Jab Arman Traders ko credit sale hoti hai:

Sales Voucher use hoga.

Isliye:

Voucher transaction record karta hai, Ledger us transaction ko account-wise maintain karta hai.

Voucher Aur Group Ka Relationship

Tally Prime mein:

Group → Ledger → Voucher Entry

Example:

Sundry Debtors

→ Rahul Traders

→ Sales Voucher

→ Receipt Voucher

Similarly:

Sundry Creditors

→ ABC Suppliers

→ Purchase Voucher

→ Payment Voucher

Ye relationship Tally Prime accounting ko samajhne ke liye important hai.

Daily Business Transactions – Voucher Examples

Maan lijiye ek business mein ek din mein ye transactions hue:

Transaction 1

Cash ₹50,000 bank mein deposit.

Voucher: Contra

Transaction 2

Office rent ₹20,000 paid.

Voucher: Payment

Transaction 3

Customer se ₹ 30,000 received.

Voucher: Receipt

Transaction 4

Goods ₹15,000 ke purchase kiye.

Voucher: Purchase

Transaction 5

Goods ₹25,000 ke sell kiye.

Voucher: Sales

Transaction 6

Customer ne ₹2,000 ka goods return kiya.

Voucher: Credit Note

Transaction 7

Supplier ko ₹3,000 ka goods return kiya.

Voucher: Debit Note

Is example se samajh sakte hain ki transaction ke nature ke according appropriate voucher select kiya jata hai.

Accounting Voucher Aur Inventory Voucher

Tally Prime mein accounting ke saath inventory management ke liye bhi different voucher types available hote hain.

Inventory-related examples:

Delivery Note
Receipt Note
Stock Journal
Physical Stock
Rejections In
Rejections Out

Inka use business ki inventory requirements ke according hota hai.

Delivery Note

Delivery Note ka use goods customer ko deliver karne ke record ke liye kiya ja sakta hai, especially jab business workflow mein delivery documentation required ho.

Ye sales invoice se alag inventory/documentation purpose serve kar sakta hai.

Receipt Note

Receipt Note ka use purchased goods ke receipt ko record karne ke liye kiya ja sakta hai, especially inventory workflow mein.

Example:

Supplier ne 100 units goods deliver kiye.

Goods receive hone ka record Receipt Note ke through maintain kiya ja sakta hai.

Stock Journal

Stock Journal ka use stock transfer ya inventory adjustment ke liye kiya ja sakta hai.

Example:

Warehouse A se Warehouse B mein:

50 units

transfer kiye.

Stock Journal ke through inventory movement record kiya ja sakta hai.

Physical Stock

Physical Stock Voucher ka use actual physical stock aur books mein recorded stock ke difference ko record karne ke liye kiya ja sakta hai.

Example:

Books mein:

100 units

Actual physical counting:

98 units

Difference ko appropriate inventory process ke according record kiya ja sakta hai.

Rejections In

Rejections In ka use generally customer-returned goods ko inventory workflow mein record karne ke liye kiya ja sakta hai.

Example:

Customer ne defective goods return kiye.

Inventory workflow mein Rejections In ka use situation ke according kiya ja sakta hai.

Rejections Out

Rejections Out ka use supplier ko returned goods ke inventory movement ko record karne ke liye kiya ja sakta hai.

Example:

Supplier ko defective goods return kiye.

Inventory workflow mein Rejections Out use kiya ja sakta hai.

Voucher Entry Ke Important Tips

Transaction ka nature pehle samjhein.
Uske baad voucher type select karein.
Correct date enter karein.
Correct ledger/party select karein.
GST transaction mein tax details verify karein.
Inventory transaction mein quantity aur rate carefully check karein.
Narration useful rakhein.
Save karne se pehle complete voucher verify karein.

Frequently Asked Questions (Q&A)

Tally Prime mein Voucher kya hota hai?

Voucher business transaction ko Tally Prime mein record karne ka method/document type hai.

Payment Voucher ka shortcut kya hai?

Receipt Voucher ka shortcut kya hai?

Contra Voucher ka shortcut kya hai?

Journal Voucher ka shortcut kya hai?

Sales Voucher ka shortcut kya hai?

Purchase Voucher ka shortcut kya hai?

Credit Note ka shortcut kya hai?

Ctrl + F8

Debit Note ka shortcut kya hai?

Ctrl + F9

Cash ko bank mein deposit karne ke liye kaunsa Voucher use hota hai?

Contra Voucher

Customer se payment receive hone par kaunsa Voucher use hota hai?

Receipt Voucher

Supplier ko payment karne par kaunsa Voucher use hota hai?

Payment Voucher

Goods purchase karne ke liye kaunsa Voucher use hota hai?

Purchase Voucher

Goods sell karne ke liye kaunsa Voucher use hota hai?

Sales Voucher

Sales Return ke liye kaunsa Voucher use hota hai?

Generally,y Credit Note.

Purchase Return ke liye kaunsa Voucher use hota hai generally

Generally, Debit Note.

Depreciation entry ke liye kaunsa Voucher use kiya ja sakta hai?

Generally, Journal Voucher.

Voucher aur Ledger mein kya difference hai?

Voucher transaction record karta hai, jabki Ledger account-wise transactions maintain karta hai.

Quick Revision Table

Transaction	Voucher	Shortcut
Cash to Bank	Contra	F4
Bank to Cash	Contra	F4
Expense Payment	Payment	F5
Supplier Payment	Payment	F5
Customer Receipt	Receipt	F6
Other Income Receipt	Receipt	F6
Adjustment	Journal	F7
Sales	Sales	F8
Purchase	Purchase	F9
Sales Return	Credit Note	Ctrl + F8
Purchase Return	Debit Note	Ctrl + F9

Conclusion

Tally Prime mein Voucher ka use business ke different financial aur inventory transactions ko record karne ke liye kiya jata hai.

Sabse pehle transaction ko identify karein aur phir appropriate Voucher select karein.

Simple way mein yaad rakhein:

F4 → Contra

F5 → Payment

F6 → Receipt

F7 → Journal

F8 → Sales

F9 → Purchase

Ctrl + F8 → Credit Note

Ctrl + F9 → Debit Note

Agar aap Tally Prime beginner hain, to pehle Contra, Payment, Receipt, Journal, Sales aur Purchase vouchers par practice karein: Uske baad Credit Note, Debit Note aur Inventory Vouchers ko practical examples ke saath samjhein.

Regular practice se Voucher selection aur entry process ko easily samjha ja sakta hai.

Educational Disclaimer

Yeh Article Educational purpose ke liye hai. Actual accounting, GST treatment, aur voucher configuration business circumstances, accounting policy, aur applicable rules ke hisaab se alag ho sakti hai. Tax/compliance related transactions ke liye applicable rules aur official sources ko verify karein.

Tally Courses Basics

Company Creation Practical Steps

Understanding Tally Prime Interface

Financial Year in Tally Prime

Tally Prime Ledger

Tally Prime Group Creation