Inventory Voucher ka use Tally Prime mein Goods ki Receipt, issue, Transfer, Production, aur Stock adjustment record karne ke liye kiya jata hai.
Agar business mein Stock/Inventory maintain hoti hai, to inventory vouchers ki help se company apne stock in, stock out aur stock movement ko properly record kar sakti hai.
Inventory Voucher Kya Hai?
Inventory Voucher Tally Prime ka ek important feature hai jiske through business mein hone wali Stock-related Transactions Record ki jaati hain.
Example:
Aapne supplier Arman se 100 units Goods Purchase kiye. Goods Business ke Godown mein Aaye.
Is transaction ko Stock Records mein maintain karne ke liye Inventory Voucher ka use kiya ja sakta hai.
Simple Example
Suppose:
- Product: Laptop
- Quantity: 10 Nos.
- Godown: Main Location
Goods receive hone par Inventory mein quantity increase hogi.
Opening Stock = 20 Nos.
Receipt = 10 Nos.
Closing Stock = 30 Nos.
Tally Prime Mein Inventory Vouchers ke Types
Tally Prime mein commonly used Inventory Vouchers hain:
- Receipt Note
- Delivery Note
- Rejections In
- Rejections Out
- Stock Journal
- Physical Stock
- Material Out
- Material In
- Manufacturing Journal – applicable manufacturing workflows mein
In vouchers ka Purpose alag-alag hota hai.
Receipt Note
Receipt Note Kya Hai?
Jab goods supplier se receive hote hain aur purchase invoice abhi record nahi kiya gaya hai, tab receipt note ka use kiya ja sakta hai.
Example
ARMAN Traders se:
- Product: Printer
- Quantity: 10 Nos.
Goods Receive hue.
Aap Receipt Note mein: (ALT +F9)
Party → ARMAN Traders
Item → Printer
Quantity → 10 Nos.
Enter kar sakte hain.
Important Point
Receipt Note Goods Receive hone ko Record karta hai. Ye Purchase invoice ka Replacement nahi hai.
Delivery Note
Delivery Note Kya Hai?
Jab Goods Customer ko deliver kiye ja rahe hain aur Sales Invoice turant record nahi kiya gaya hai, tab Delivery Note ka upyog kiya ja sakta hai.
Example
Customer ARMAN Traders ko:
- Product: Keyboard
- Quantity: 20 Nos.
Deliver kiye.
Delivery Note Mein quantity Record ki Jayegi.
Simple Flow
Stock → Customer ko Delivery → Delivery Note
Baad mein relevant sales invoice record ki ja sakti hai.
Rejections In
Rejections In Kya Hai?
Agar Customer se previously sold Goods Return hote hain, to Rejections In ka use Stock mein returned goods ko record karne ke liye kiya ja sakta hai.
Example
Customer ko 50 units goods sell kiye.
Customer ne:
5 units defective hone ke reason se return kar diye.
To returned quantity ko Rejections In ke through record kiya ja sakta hai.
Stock Effect
Customer Return → Stock Increase
Rejections Out
Rejections Out Kya Hai?
Agar Supplier ko Previously Received Goods Return karne hain, to Rejections Out ka use kiya ja sakta hai.
Example
Supplier se:
100 units
receive hue.
Quality checking mein:
10 units damaged
mile.
Supplier ko 10 units return kar diye.
To inventory mein Rejections Out use kiya ja sakta hai.
Stock Effect
Supplier Return → Stock Decrease
Stock Journal
Stock Journal Kya Hai?
Stock Journal ka use Stock ko ek location/ Godown se Doosre location/Godown mein transfer karne ke liye aur Certain Stock adjustments /transformations ke liye kiya jata hai.
Example
Main Godown mein:
100 units
Available hain.
Aapne:
30 units
Branch Godown mein transfer kiye.
Stock Journal mein:
Source: Main Godown
Destination: Branch Godown
Quantity: 30 Nos.
Enter ki ja sakti hai.
Stock Effect
Main Godown:
100 − 30 = 70 units
Branch Godown:
+30 units
Physical Stock Voucher
Physical Stock Kya Hai?
Actual Godown mein physically available Stock aur Tally mein Recorded Stock mein difference ho sakta hai.
Physical Counting ke baad Actual quantity ko Record karne ke liye Physical Stock Voucher useful hai.
Example
Tally mein:
100 units
Stock Show ho raha hai.
Physical Counting mein:
97 units
mile.
Difference:
3 units
Physical Stock process ke through actual stock quantity record ki ja sakti hai.
Why Important?
Isse:
- Stock Accuracy Improve hoti hai
- Physical Stock Verify hota hai
- Stock difference identify hota hai
Material In
Material In Kya Hai?
Material In ka use Material/Goods ke internal movement ya Receipt ko Record karne ke Workflows mein kiya ja sakta hai.
Example
Company ko Production ya Internal Process ke liye Material Receive hua.
Aap Required Material details aur quantity Record kar sakte hain.
Material In = Material received
Material Out
Material Out Kya Hai?
Material Out ka use Material ko issue/send karne ke Workflow Mein kiya ja sakta hai.
Example
Production Department ko:
100 kg Raw Material
issue kiya.
Material Out ke through material movement record kiya ja sakta hai.
Material Out = Material issued/sent
Manufacturing Journal
Manufacturing Journal Kya Hai?
Manufacturing Process mein Raw Materials ko finished Goods mein convert karne ke liye Manufacturing Journal ka use kiya ja sakta hai.
Example
Company biscuit Manufacture karti hai.
Raw Material:
- Flour = 50 kg
- Sugar = 10 kg
- Oil = 5 kg
Production ke baad:
Finished Goods = 100 packets
Manufacturing Journal mein consumption aur production ko record kiya ja sakta hai.
Inventory Voucher Entry ka Basic Process
Inventory voucher enter karne ka general process:
Step 1
Tally Prime open karein.
Step 2
Gateway of Tally → Vouchers par jayein.
Step 3
Required Inventory Voucher select karein.
Step 4
Party/Godown details select karein.
Step 5
Stock Item select karein.
Step 6
Quantity enter karein.
Step 7
Rate/value agar applicable ho to enter karein.
Step 8
Required narration/details enter karein.
Step 9
Voucher save karein.
Ctrl + A se voucher accept/save kiya ja sakta hai.
Practical Stock Transfer Example
Suppose:
Main Godown → Branch Godown
Product:
Keyboard
Quantity:
25 Nos.
Entry
Source Godown: Main Godown
Destination Godown: Branch Godown
Stock Item: Keyboard
Quantity: 25 Nos.
Result
Main Godown ka stock:
−25 Nos.
Branch Godown ka stock:
+25 Nos.
Is transaction ke liye Stock Journal useful hai.
Inventory Voucher aur Accounting Voucher mein Difference
| Inventory Voucher | Accounting Voucher |
|---|---|
| Stock movement record karta hai | Money/financial transaction record karta hai |
| Quantity important hoti hai | Amount important hota hai |
| Goods-related transactions | Cash, Bank, Income, Expense etc. |
| Stock increase/decrease | Ledger balance affect hota hai |
| Stock Journal | Payment/Receipt/Journal etc. |
Example
Stock transfer: Inventory Voucher
Customer se ₹10,000 receive: Receipt Voucher
Inventory Vouchers ke Important Shortcut Keys
Tally Prime mein voucher selection aur navigation ke liye shortcut keys workflow/version ke according differ kar sakti hain. Commonly useful keys:
| Shortcut | Use |
|---|---|
| Alt + F7 | Stock Journal |
| Alt + F8 | Delivery Note |
| Alt + F9 | Receipt Note |
| Alt + F10 | Physical Stock |
| Ctrl + A | Accept/Save |
| Ctrl + Enter | Alter selected master |
| Alt + D | Delete voucher |
| Alt + X | Cancel voucher |
| Page Up | Previous voucher |
| Page Down | Next voucher |
Note: Tally Prime ke different releases/configurations mein shortcut behavior check karna useful hai.
Inventory Voucher mein Common Mistakes
Inventory entry karte waqt ye mistakes avoid karein:
1. Wrong Stock Item
Galat item select karne se stock report incorrect ho sakti hai.
2. Wrong Quantity
Example:
Actual quantity = 100
Entered quantity = 1,000
Isse stock mein major difference aa jayega.
3. Wrong Godown
Main Godown ki jagah Branch Godown select karne se location-wise stock wrong ho jayega.
4. Wrong Voucher Type
Customer return ko supplier return ke voucher se record nahi karna chahiye.
5. Wrong Date
Wrong date se stock movement aur reports affect ho sakti hain.
6. Unit of Measure Check Na Karna
Nos., Kg, Litre, Meter, etc. correct unit select karein.
Inventory Reports Check Kaise Karein?
Inventory entry ke baad reports check karna important hai.
Aap:
- Stock Summary
- Godown Summary
- Stock Item Report
- Movement Analysis
- Physical Stock reports
Jaise reports ke through stock verify kar sakte hain.
Example
Agar aapne Main Godown se 25 keyboards Branch Godown mein transfer kiye hain, to dono locations ka stock check karke entry verify kar sakte hain.
Inventory Voucher ka Real-Life Business Example
Suppose Arman Traders ke paas:
Main Godown = 500 units
Customer ko:
100 units
deliver kiye.
Delivery ke baad:
500 − 100 = 400 units
Agar customer:
10 units return karta hai, to relevant sales-return workflow ke according stock return record kiya jayega.
Stock movement ko properly record karne se business ko current stock ka accurate idea milta hai.
Question & Answer
Q1. Inventory Voucher kya hai?
Inventory Voucher ka use Tally Prime mein goods aur stock-related transactions record karne ke liye hota hai.
Q2. Stock transfer ke liye kaunsa voucher use hota hai?
Generally, Stock Journal ka use stock ko ek godown/location se doosre godown/location mein transfer karne ke liye kiya jata hai.
Q3. Receipt Note ka use kab hota hai?
Supplier se goods receive hone par, jab purchase invoice ka process alag se record kiya jana ho, Receipt Note use kiya ja sakta hai.
Q4. Delivery Note ka use kab hota hai?
Customer ko goods deliver karte waqt Delivery Note use kiya ja sakta hai.
Q5. Rejections In kya hai?
Customer se returned goods ko record karne ke liye Rejections In use kiya ja sakta hai.
Q6. Rejections Out kya hai?
Supplier ko returned goods ko record karne ke liye Rejections Out use kiya ja sakta hai.
Q7. Physical Stock Voucher ka kya use hai?
Physical counting ke baad actual stock quantity ko record/adjust karne ke liye Physical Stock Voucher use kiya jata hai.
Q8. Inventory Voucher aur Accounting Voucher mein kya difference hai?
Inventory Voucher mainly quantity/stock movement ke liye hota hai, jabki Accounting Voucher mainly financial transactions/amounts record karta hai.
