Payment Voucher in Tally Prime | Payment Entry in Tally

Introduction: Payment Voucher in Tally Prime Kya Hai?

Tally Prime mein Payment Voucher ka use business se hone wale payments ko record karne ke liye kiya jata hai. Jab business cash ya bank ke through kisi person, supplier, employee ya company ko payment karta hai, to us transaction ki entry Payment Voucher mein ki ja sakti hai.

Example: Arman Traders ne office Rent ₹10,000 cash mein pay kiya. Is transaction ko Tally Prime mein Payment Voucher ke through record kiya jayega.

Payment Voucher Shortcut Key: F5

What Is Payment Voucher in Tally Prime?

Payment Voucher ek accounting voucher hai jiska use business ke cash aur bank payments record karne ke liye hota hai.

Iska use rent payment, salary payment, electricity bill, supplier payment, office expenses, aur other business payments record karne ke liye hota hai.

Example:

• Office Rent Paid: ₹10,000
• Electricity Bill Paid: ₹2,000
• Supplier Payment: ₹25,000

In transactions ko appropriate ledgers ke saath Payment Voucher mein record kiya ja sakta hai.

Uses of Payment Voucher in Tally Prime

Payment Voucher ka use different types ke business payments record karne ke liye kiya jata hai.

Common uses:

• Cash Payment
• Bank Payment
• Supplier Payment
• Office Rent Payment
• Salary Payment
• Electricity Bill Payment
• Telephone and Internet Expenses
• Travelling Expenses
• Stationery Expenses
• Loan Repayment

Note: Transaction ki nature ke according correct ledger aur accounting treatment select karna zaroori hai.

Payment Voucher Shortcut Key in Tally Prime

Tally Prime mein Payment Voucher open karne ke liye F5 shortcut key use hoti hai.

Steps:

1. Tally Prime open karein.
2. Apni company select karein.
3. Vouchers section mein jaayein.
4. F5 press karke Payment Voucher open karein.
5. Date aur required ledgers select karein.
6. Amount enter karein.
7. Narration likhein aur voucher save karein.

Important: Voucher screen aur shortcut behavior Tally Prime ke version aur configuration ke according thoda different ho sakta hai.

How to Create Payment Entry in Tally Prime

Tally Prime mein Payment Entry record karne ke liye ye steps follow karein:

1. Tally Prime mein company open karein.
2. Gateway of Tally se Vouchers open karein.
3. F5: Payment select karein.
4. Voucher date check karein.
5. Account/Bank ledger select karein, as applicable.
6. Expense, supplier ya other party ledger select karein.
7. Payment amount enter karein.
8. Narration mein transaction details likhein.
9. Voucher verify karke Ctrl + A se save karein, ya screen par available Accept option use karein.

Example: Business ne ₹5,000 office stationery ke liye cash pay kiya.

• Debit: Stationery Expenses ₹5,000
• Credit: Cash ₹5,000

Cash Payment Entry in Tally Prime

Jab business cash se payment karta hai, to Cash ledger ko payment ke source ke roop mein use kiya jata hai.

Example: Office rent ₹10,000 cash mein pay kiya.

Accounting Entry:

• Rent Expenses A/c Dr. ₹10,000
• To Cash A/c ₹10,000

Voucher Entry:

• Expense Ledger: Rent Expenses
• Credit/Payment Account: Cash
• Amount: ₹10,000

Narration: Being office rent paid in cash.

Bank Payment Entry in Tally Prime

Jab business bank account se payment karta hai, to Bank Payment Entry record ki jati hai.

Example: Electricity bill ₹3,000 SBI bank se pay kiya.

Accounting Entry:

• Electricity Expenses A/c Dr. ₹3,000
• To SBI Bank A/c ₹3,000

Voucher Entry:

• Expense Ledger: Electricity Expenses
• SBI Bank Ledger: Relevant Bank Account
• Amount: ₹3,000

Narration: Being electricity bill paid through the bank.

Bank payment ke liye transaction ke according cheque, bank transfer ya other applicable details bhi enter karein.

Supplier Payment Entry in Tally Prime

Jab business apne supplier ko outstanding amount pay karta hai, to supplier ledger select karke payment record kiya ja sakta hai.

Example: Arman Traders ko ₹20,000 SBI Bank se pay kiye.

Basic Accounting Entry:

• Arman Traders A/c Dr. ₹20,000
• To SBI Bank A/c ₹20,000

Agar supplier ke against bill-wise details maintain ki ja rahi hain, to relevant outstanding bill ko adjust karein.

Important: Agar purchase pehle hi record ho chuki hai, to payment ke waqt purchase expense ko dobara debit nahi karna chahiye—supplier ledger ke through outstanding settle karein.

Salary Payment Entry in Tally Prime

Jab business employees ko salary pay karta hai, to salary payment ki entry business ke accounting setup ke according record hoti hai.

Example: Employees ko ₹30,000 salary bank se pay ki.

Agar salary expense pehle record nahi hua hai:

• Salary Expenses A/c Dr. ₹30,000
• To Bank A/c ₹30,000

Agar salary payable pehle se record hai:

• Salary Payable A/c Dr. ₹30,000
• To Bank A/c ₹30,000

Note: Correct entry depend karti hai ki salary expense pehle record hua hai ya nahi.

Payment Voucher with Multiple Expenses

Agar ek hi payment transaction mein multiple expenses pay kiye ja rahe hain, to aap suitable voucher format mein multiple ledger entries record kar sakte hain.

Example: Business ne cash mein pay kiya:

• Stationery: ₹1,000
• Tea & Refreshment: ₹500
• Cleaning Expenses: ₹1,500

Total Payment: ₹3,000

Accounting:

• Stationery Expenses Dr. ₹1,000
• Tea & Refreshment Dr. ₹500
• Cleaning Expenses Dr. ₹1,500
• To Cash ₹3,000

Har expense ko correct ledger mein record karein aur total debit aur credit equal rakhein.

Single Entry and Double Entry Mode

Tally Prime mein Payment Voucher ko configuration aur voucher mode ke hisaab se alag-alag layouts mein use kiya ja sakta hai.

Single Entry Mode: Payment account aur corresponding expense/party details enter karna comparatively simple hota hai.

Double Entry Mode: Debit aur credit ledger lines ko clearly enter kiya ja sakta hai.

Dono modes ka objective transaction ko correctly record karna hai. Screen par available options aur fields version/configuration ke according vary kar sakte hain.

Payment Voucher Narration

Narration ek short description hoti hai jo batati hai ki payment kis purpose ke liye ki gayi.

Examples:

• Being office rent paid in cash.
• Being electricity bill paid through bank.
• Being payment made to ABC Traders against outstanding bill.
• Being salary paid to employees for September 2026.
• Being stationery expenses paid in cash.

Clear narration future mein voucher identify karne aur audit ke liye useful hoti hai.

How to Change Date in Payment Voucher

Payment Voucher ki date check karna important hai, kyunki wrong date se financial reports affect ho sakti hain.

Steps:

1. Payment Voucher open karein.
2. Voucher Date option par jaayein.
3. Shortcut F2 use karein, agar applicable ho.
4. Correct transaction date enter karein.
5. Voucher save karein.

Agar date change nahi ho rahi, to financial year, date range aur user permissions check karein.

How to Alter Payment Voucher in Tally Prime

Agar saved Payment Voucher mein mistake ho, to required permissions available hon, to usse alter kiya ja sakta hai.

Steps:

1. Day Book ya relevant voucher list open karein.
2. Required Payment Voucher select karein.
3. Voucher open karke incorrect details correct karein.
4. Ledger, amount, date aur narration verify karein.
5. Changes save karein.

Accounting records mein changes karne se pehle supporting documents verify karein.

How to Delete Payment Voucher in Tally Prime

Agar koi voucher galti se create hua hai aur delete karna necessary hai, to authorized user use delete kar sakta hai.

General Steps:

1. Relevant voucher open karein.
2. Voucher details verify karein.
3. Available Delete command use karein; commonly Alt + D.
4. Confirmation carefully check karein.

Important: Unnecessary deletion se accounting trail aur reports affect ho sakti hain. Genuine correction ke liye business policy aur applicable accounting requirements follow karein.

How to View Payment Voucher Reports

Tally Prime mein recorded payments ko review karne ke liye relevant reports use ki ja sakti hain.

Useful reports:

• Day Book
• Cash Book
• Bank Book
• Ledger Vouchers
• Outstanding Reports, where applicable

In reports se payment date, amount, ledger aur transaction details verify ki ja sakti hain.

Common Payment Voucher Mistakes

Payment entry karte waqt in mistakes se bachein:

• Wrong ledger select karna.
• Cash payment ko bank payment record karna, ya vice versa.
• Wrong voucher date enter karna.
• Amount galat enter karna.
• Supplier payment ko expense ke roop mein dobara record karna.
• Narration blank ya unclear rakhna.
• Bill-wise details galat adjust karna.
• Voucher save karne se pehle debit-credit verify na karna.

Practical Exercise: Payment Voucher Entry

Question: Arman Traders ne 10 October 2026 ko office rent ₹12,000 cash mein pay kiya. Tally Prime mein Payment Voucher entry pass karein.

Solution:

Voucher Type: Payment
Shortcut: F5
Date: 10-10-2026

Ledger Entry:

• Rent Expenses A/c Dr. ₹12,000
• To Cash A/c ₹12,000

Narration: Being office rent paid in cash for October 2026.

Result: Rent expense record ho jayega aur cash balance ₹12,000 decrease ho jayega.

Payment Voucher Interview Questions

Q1. Payment Voucher kya hai?
Payment Voucher ka use business ke cash aur bank payments record karne ke liye hota hai.

Q2. Payment Voucher ki shortcut key kya hai?
F5.

Q3. Cash payment mein kaunsa ledger credit hota hai?
Normally Cash ledger, jab payment cash se ki gayi ho.

Q4. Bank payment mein kaunsa ledger credit hota hai?
Normally relevant Bank ledger, jab payment bank se ki gayi ho.

Q5. Supplier ko payment karte waqt kaunsa ledger debit hota hai?
Normally supplier ka ledger debit hota hai, jab pehle se recorded outstanding settle kiya ja raha ho.

Q6. Narration kyun likhte hain?
Transaction ka purpose aur details explain karne ke liye.

Q7. Payment Voucher aur Receipt Voucher mein kya difference hai?
Payment Voucher outgoing payments record karta hai, jabki Receipt Voucher incoming receipts record karta hai.

Conclusion

Payment Voucher in Tally Prime business accounting ka important part hai. Iski help se cash payments, bank payments, supplier payments, salary aur office expenses ko properly record kiya ja sakta hai.

Correct ledger selection, accurate date, proper narration aur supporting documents ka use karne se accounting records reliable aur easy to verify rehte hain.

Disclaimer: Ye content educational purpose ke liye hai. Actual accounting entry transaction ki nature, supporting documents aur business ke accounting setup ke according verify karein.